Online Uniform Management
A revolution in PPE,
SMART BLUE IS A UNIQUE WEB-BASED PPE, WORKWEAR & UNIFORM ORDERING PROCESSING PLATFORM AIMED AT EMPLOYERS OF LARGE WORKFORCES
SMART BLUE streamlines PPE, workwear & uniform ordering processes by:
Saving staff time when ordering
- Set allowances per employee / department
- Automatic approval processes for repeat orders within the allowance
- Collection/returns of faulty goods/wrong fits streamlined
Reducing administration time which frees staff up for core tasks
Significantly and measurably reducing delays and errors in delivery
Storing past orders and providing key information on fit, brand and size to ensure correct orders; first time, every time.
Ultimately increasing staff satisfaction by simplifying complex ordering processes
Reducing the overall cost of buying PPE, workwear & uniforms
Proven Return on Investment
Case Study from within the medical sector: their previous system of ordering PPE, workwear & uniforms versus a smart uniform management system:
- Previously, uniform orders were submitted on paper, requiring a supervisor to sign off on every order.
- There was no way to track the order after submission or understand stock levels or delivery times.
- Staff in critical functions were losing valuable patient-facing time in administrative tasks.
Manual Process
SMART BLUE
Resources Required per Order
- 45 Mins
- 2 Staff Members
- 4½ minutes
- Predominately 1 member of staff
- 90% more efficient
Performance over 12 Months
- 2,220 hours to complete
- 196 members of staff
- 222 hours to complete
- 122 members of staff
- 90% more efficient
Translates to
- 96 shifts lost
- 576 patients nottreated
- 86 additional shifts
- 518 additional patients treated
Key Benefits of SMART BLUE
FEATURE
BENEFIT FOR EMPLOYERS
Employees are given setallowances, where orders willautomatically be approved
Reduces the time taken to order PPE, workwear & uniform.
Reduces admin time and number of people involved,making it easier for staff.
Display of department-specific wardrobes
Employees are given a simpler selection process.
Reduces errors.
Reduces ‘excess’ ordering, meaning employees only select what they need, when they need it.
Reduces waste and duplication.
Display of department-specific wardrobes
Staff can take advantage of flexibility in wardrobe requirements.
Increases staff satisfaction.
Can integrate with multiple payment systems
Manage the process seamlessly with your supplier to reduce the amount of invoices required.
Streamlines the process.
Manage budget easily.
Can link to Active Directory
A simple login process, using only ‘active’, valid employees, pre-approved to submit orders.
Reporting
Control costs in one simple dashboard.
Can reduce uniform spend.
Can help with forecasting and budgeting.
View order history
Allows staff to review sizes and fits in previous orders, to minimise errors for new orders.
Returns
Manage the return process through the same system,and track each return until receipt.
Management tools
- 1) Create allowances
- 2) Approve orders out-with allowance
- 3) Line managers can order on behalf of staff/departments
- 4) Easily add new employees
- 5) Add notes against orders for traceability